Human Resources & Payroll Forms

PLEASE NOTE THAT YOU MAY NEED TO USE A BROWSER OTHER THAN EXPLORER TO OPEN SOME OF THESE FORMS.

GMS FORMS 

• HR Contact Business Processes Form (Word)
• Changes to Organizations and Roles: Assign someone to a security role in GMS, or create or update supervisory organizations (updated June 2012) (If you experience difficulties viewing this link using Internet Explorer, please try another browser.)
• Time Sheet for Hourly Employees (Word) (Instructions) (updated June 2012)
• Additional Compensation Justification and Approval (PDF)

• Wiki (information for key users)

PAYROLL SCHEDULE & FORMS

• FY2013 Biweekly & Monthly Pay Schedule
• General Payroll Form (GPF is a multi-purpose form that replaces many payroll forms used before 2012; use it to request a timesheet correction or override, reimbursements, retroactive pay, deductions, and more.)
• Direct Deposit Instructions (updated February 2013)
• DC Withholding Allowance Certificate (PDF*)
• Maryland MW 507 Withholding Certificate (PDF*)
• Virginia VA-4 Personal Exemption Worksheet (PDF*)
• D-4A Form Certificate of Non-Residence in DC (PDF*)
• W2 Request Form (PDF*) (for former employees only) (updated February 2013) 
• Stale Dated Check Form (Excel) (PDF*)
• Stop Payment Form (Word) (PDF*)
• Address Change Form (PDF*) (this form is to be used only for terminated employees) updated Jan 2012

NEW POSITIONS AND/OR RECLASSIFYING EXISTING POSITIONS

• Position Justification/Recruitment Request Form (PDF) (updated February 2013)
• Position Description (PDF) (updated February 2013)

RECRUITING

• Employment Application (Word) (updated July 2012)
• Reference Checking (Authorization Form**) (Reference Questions**)

HIRING

• Confidentiality Agreement (New Employee**) (Current Employee**)  
• I-9 Form (USCIS Website) (Additional Instructions)
• Transfer Request Form (PDF*)

STUDENT EMPLOYMENT

• Georgetown Students
• Non-Georgetown Students (1265)

MEDICAL LEAVE FORMS

• Leave Request Form (Word) (PDF*) (for FMLA leave)
• FMLA Checklist (Employee) (Manager)
• Medical Certification Form (Word) (PDF**)
• Return to Work Medical Certification Form (Word) (PDF**) (Instructions)

PERFORMANCE MANAGEMENT FORMS  

• Performance Review Booklet (PDF)   
• Interim Review - Employee Self-Assessment (Word)
• Interim Review - Manager Summary Form (Word)   
• Annual Review - Employee Self-Assessment (Word)
• Annual Review - Manager Summary Form (Word)            
• Performance Evaluation Form - Employees Represented by SEIU 1199 (Word) (PDF**)
• Employee Notice for Counseling and/or Discipline (Word) (PDF**) 

LAY OFF FORM

• Lay Off Plan Review Form

OTHER FORMS

• "Emergency" Employee Designation Form & Policy (Inclement Weather Policy) (Main Campus) (Law Center)
• "Essential" Employee Designation Form (Coming Soon)

All PDF forms have been prepared using Adobe Acrobat Reader©.  If you do not have Adobe Acrobat Reader software on your computer, simply click on the icon below to get the free software from Adobe and follow the installation instructions.

 *These PDF forms are fillable

**These PDF forms are fillable and saveable.