Employment Services - Information for Managers - FAQs

My name has changed.  How do I update my Human Resource record?

To make a change to an employee's name, please submit an updated Personnel Transaction Form (PTF) and a copy of the Social Security card.  A copy of the letter issued by the Social Security Administration office may be acceptable in lieu of the actual card.

How many candidates must I interview during the recruitment process?

There is no magic number or a legal mandated number regarding how many candidates must be interviewed during the recruitment process.  The hiring department decides whom to interview among the qualified candidates.

Do I send a letter to everyone who applies for the position?

No.  The Georgetown University Online application system  acknowledges receipt of resumes from candidates who apply through the on-line system.  The Human Resources Department will also acknowledge receipt of resumes mailed to our office. If a candidate applies directly to your office, you can inform your Human Resources Generalist so an acknowledgement can be sent. 

I have narrowed my search to one final candidate; do I send a letter to the other candidates interviewed?

Make a verbal offer to the final candidate and receive his/her acceptance.    Once the offer is made and the acceptance received, a confirmation letter should be sent to the finalist.   When the offer letter is signed and returned to the hiring department, letters can be sent to the other candidates.

How do I place an order for a temporary employee?

You can fill out an online job order form at http://www3.georgetown.edu/hr/employment_services/order_form.doc.