Hiring Managers

PLEASE NOTE THAT HOYA STAFFING CANNOT HIRE EMPLOYEES TO WORK OUTSIDE OF DC, MD AND VA.

PLEASE TALK WITH YOUR HR GENERALIST IF YOU NEED TO HIRE A TEMPORARY EMPLOYEE TO WORK OUTSIDE OF THE METRO DC AREA.

IMPORTANT INFORMATION ON HOW TO REQUEST AND HIRE A HOYA STAFFING TEMPORARY EMPLOYEE (effective 12/6/12)

In an effort to simplify and streamline the process of hiring a Hoya Staffing temporary employee, we are pleased to announce our new "outside of GMS" business process.

The departmental process for creating a seat in GMS for a Hoya Staffing temporary employee will be discontinued.  

Financial approval to hire a Hoya Staffing temporary employee has been built into the new online Hoya Staffing Job Order form which will be available on Thursday, December 6th.

When you submit the new Job Order, it will be routed for approval to your GMS Finance Partner for Main Campus, Medical Center and Law Center or your GMS CFO for University Services.  Once the job order has been approved, Hoya Staffing will be able to fill your request and you will not be required to create a temporary/intermittent position in GMS.

Time Recording 

All Hoya Staffing temporary employees are required to complete two timesheets by 1:00 p.m. each Friday: 1) the Hoya Staffing online timesheet and 2) the GMS timesheet. (Temporary employees working weekend hours are required to submit both timesheets no later than Sunday evening.) 

The departmental supervisor will receive and approve the Hoya Staffing online timesheet.  Hoya Staffing will receive and approve the GMS timesheet using the hours approved on the Hoya Staffing timesheet by the employee's departmental supervisor. This means that departmental supervisors and timekeepers will not receive GMS timesheets for Hoya Staffing temporary employees that are hired after December 6th. 

Departments that currently have Hoya Staffing temporary employees that are "seated" in temporary/intermittent positions in their department will continue to receive the GMS timesheets for approval.

We believe this change will enable Hoya Staffing to better serve your temporary staffing needs. Please call us at 7-2350 if you have any questions.

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Direct-Hire Recruiting

We also provide direct-hire recruiting assistance to University departments. We are available to meet with you to determine how we can best assist you with your recruiting needs.  A sample of successful searches includes:

• AVP, Purchasing, Contracts & Accounts Payable - Financial Affairs
• University Controller - Financial Affairs
• AVP, Planning & Project Management - Facilities
• Director of HR for Main Campus - Human Resources 
• Chief Audit Executive - Internal Audit 
• Audit Manager - Internal Audit
• Director of Accounting Services - Office of Financial Affairs
• Manager of Operating Budgets & Analysis - Office of Financial Affairs
• Director of Building Operations - SFS-Qatar
• Director of Communications - SFS-Qatar 
• Director of Budget & Finance - SFS 
• Deputy Director of Administration - ISIS - Medical Center
• Executive Director of Student Housing - Facilities & Student Housing
• Assistant Director / Utilities Engineer - Facilities 
• Energy Systems Engineer - Facilities
• Senior Contracts Specialist - Facilities
• Senior Project Manager, Mechanical Engineering - Facilities
• Special Assistant to the Dean of Students - Law Center
• Senior Applications Programmer/Analyst - UIS
• Financial Analyst, Gift Processing & Constituent Information - OA
•  Police Captain - DPS
• Assistant Director - DPS
• Patrol Officers - Main Campus and Law Center 

For additional information on direct-hire recruiting services please contact Laura Bryant.

Recruitment Advertising

All newly posted positions on our job site are swept onto WashingtonPost.com.  Hoya Staffing can offer additional low cost and no cost advertising resources to enhance your recruiting efforts.  For additional information please email recruitmentadvertising@georgetown.edu.

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Emergency Labor Pool (ELP)

In the event of a declared emergency the ELP may be activated by the University's Senior Administrator on Call (SAOC). We encourage you to refer those employees who are not essential to the operation of your own department in the case of an emergency so that they can be assigned to assist other departments.  Employees can register using the link below. This system is NetID enabled and you will receive email notifications when your employees register and/or are referred to another department in the event of activation.

The University has created an Emergency Labor Pool (ELP) as part of its emergency response planning. In the event of a declared emergency, the ELP will allow the University to reassign existing employees to ensure that essential functions are filled without an impact to University/departmental budgets.

We are asking supervisors to determine which employees are essential in their roles in their own departments and which employees can be reassigned in a time of need to other departments to work part or all of their regular work hours. The latter should be directed to enroll online in the ELP by clicking on the following link: 

Employee Registration

An employee's home department will be responsible for paying the employee for the hours worked in another department. We encourage employees who are interested in enrolling to talk with their supervisors.

Departments that are in need of assistance during an emergency must submit online job orders. The link to the online job order will be made available on this page in the event of a declared emergency.

Hoya Staffing will administer the ELP. Please call Laura Bryant at 7-2361 if you have any questions or click here to review the Frequently Asked Questions (FAQs).