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These are the steps to follow if you wish to return from an MLOA:
- Notify CAPS that you wish to return to Georgetown from your MLOA. Once we have received your notice, we will begin tracking your materials.
- Contact your Dean's Office and notify that office of your intent to pursue reenrollment. Begin any academic planning you may need to do with them. Be sure to ask specifically what your college requires from you in order to return (e.g., documentation of activities while away).
- All documentation must be received by the CAPS MLOA Committee no later than July 1 for a proposed fall semester return, November 1 for a proposed spring semester return, and April 1 for a proposed summer session return.
- If your documentation is not received by the above deadlines, consideration of your request to return from MLOA will be postponed until a later semester. Please note that documentation is reviewed as it is received; therefore it is to your benefit to submit your materials as early as possible to speed up the process of your return.
- Submit to the CAPS MLOA Committee one original copy of the Release of Information form for each mental health service provider whom you have seen during your time away and one for your Dean's Office. Be sure to carefully follow the instructions for completing the form. If you fax these forms to us, please put a hard copy in the mail so that we also have the originals.
- Give each mental health service provider you have seen during your time away a copy of the Community Provider Report form. Ask your provider(s) to complete the form and mail it directly to the CAPS MLOA Committee (see contact information).
- Arrange for a letter of reference to be mailed directly to the CAPS MLOA Committee for any paid employment, volunteer work, and/or internships in which you have engaged during your time away on MLOA. Letters of reference need to be written on an employer's letterhead stationery, signed, dated, and list the dates of service, hours per week, attendance record, and the nature and quality of the work. If it would be awkward to have the letter addressed to CAPS, you can have the letter sent to your dean and ask the dean to forward it to us, or you may find an alternate way to get it to us.
- Send us a brief statement (no more than two pages) describing (1) your experiences and activities while away from Georgetown, (2) your current understanding of the factors that led to the need for a leave, (3) the insights you have gained from treatment, and (4) a description of how you plan to implement these insights and what you will do differently in order to ensure a successful return to Georgetown University.
- Arrange for a transcript to be mailed directly to the CAPS MLOA Committee for any university or college classes you may have taken during your time away on MLOA. (Please note that permission to enroll in courses at another university must be cleared in advance with your dean.) In the event you are currently taking classes for which a transcript will not be available until after the MLOA deadline, you may instead have each of your professors send a brief letter (to the CAPS MLOA Committee) indicating either your expected grade for the course or your status to date.
Processing time. Once all of your documentation has been received, the process is completed as follows (time frames are approximate and are meant for informational purposes only):
- MLOA Committee reviews all paperwork (3 days)
- If requirements have been met, CAPS schedules a return interview/evaluation (generally within 10 days unless a later date is requested by student)
- CAPS staff member submits information to the MLOA Committee (2 days)
- MLOA Committee reviews report and formulates an opinion as to readiness to return (5 days)
- Student is notified of the decision in writing and by phone call (1 day)
- CAPS communicates its opinion to the student's academic program (2 days)
Total Time: 23 working days (approximately)
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